Forms:
Information:
Club funds, collected as part of the College fees of all junior members of the Hall, are intended to provide amenities and to subsidise their approved non-academic activities.
The funds are administered by a senior member of the Hall known as the Senior Treasurer of Amalgamated Clubs, and appointed by the Governing Body. He is advised by opinions expressed at periodical meetings of the Presidents of the JCR and MCR and the captains and other officers of various Hall clubs.
Funding for activities outside the ambit of these rules may be available directly from the JCR or MCR.
A new club may apply to be registered for the purpose of claiming funds by filling out the relevant form and sending it to the Senior Treasurer via the lodge. Up to three officers of the new club may be designated to claim funds on behalf of the club.
The Senior Treasurer will normally consult with relevant JCR or MCR officers when considering the application. For this purpose, it is helpful for the "Authorization" section to be filled out and signed by a Common Room President, Treasurer, or, where applicable, Sports Representative.
An existing club can change its officers using the relevant form above sent to the Senior Treasurer. Up to three officers of the club may be designated to claim funds on behalf of the club.
Changes of officer may be authorized by previously designated officers, or the current President, Treasurer, or Sports Representative (if appropriate) of the relevant Common Room. If a club spans both Common Rooms, authorization can be made by the officers of either one.
Note that a safety declaration must be made every academic year for the sports teams. Funds will not be disbursed unless this has been done.
Expenses can be reimbursed, or requests made for invoices to be paid directly from Club accounts, using the appropriate form above. Please make sure to indicate whether the claim is for reimbursement or for payment of invoice; ambiguous requests will be returned.
Claims can be made by designated officers of the club. Bank transfer is much preferred as the means of payment, as it is quicker and more reliable than a cheque.
Printed receipts and invoices are required.
Additional notes on eligible expenses and claims:
Requests for assistance with Blues fees, kit, blazers, etc., will be handled by the JCR starting TT 2011, and MCR starting MT 2011, rather than Clubs directly.
Under the new funding arrangements, the JCR and MCR receive a termly allocation of Clubs money for uses consistent with the Purposes.